Complete this form to apply to use Overseas Fieldwork funds. See pg 10 of your Handbook (https://goo.gl/xwF8ia) for guidance on what expenses are allowable - contact Dr. Stockall before submitting the form if you are unsure. Please read the +more info guidance for each field below. You should only apply for funding to cover expenses that are NOT already covered by your stipend (eg. your daily transportation and food costs are already covered, and additional accomodation costs should only be requested if it is not practical to sub-let your London accommodations while you are away).
You can only be awarded Overseas Fieldwork funding once during your studentship, and we will only be able to fund costs that are included in the application that is approved, so take the time to be sure all details are correct.
Overseas fieldwork must be an integral part of the PhD and take place during the life of the award. Studentships will not be extended to reflect periods in the field. Your overseas fieldwork can last for up to 12 months.
To apply for overseas fieldwork funds, please complete the form below a minimum of 3 months in advance of your proposed fieldwork start date.
In addition to this form, please create a folder containing the following supporting documents:
a. quotes for all travel/accomodation/etc costs (screen shots from websites are fine)
b. a detailed budget in .xls or .xlsx format with individual costs and subtotals for each of the categories below (accomodation, travel, transport, research, other)
Upload this folder to your favourite file sharing website (eg. dropbox) and share a link to allow us to download the contents of the folder with email@example.com (put 'OSFW supporting documents in the email subject field')
Specify the Department or other Academic Unit (Institute, etc) where you are registered as a student
Name the supervisor who is supporting your application - does not need to be the official 'primary' supervisor, but they must be named as a supervisor in our files. Format: FirstName LastName, e.g. Linnaea Stockall
Convert all values to £. Round up to nearest £5 (eg. if you calculate that you need £352.21, ask for £355).
Total up all accommodations costs requested - your detailed budget will include the break down, but we need the summary figure here
Add up all travel costs requested - your detailed budget will include the breakdown by trip. 'Travel' = travel to/from your field sites, while 'transport' = local travel at/around your field site.
Include trains, car hire, taxis, etc. This should only include transportation costs that are not equivalent/similar to your transportation costs in London, which are covered by your stipend (daily commuting costs via metro or bus, for example, would not normally be covered by the OSFW fund)
Costs for paying research participants, producing research materials, purchasing necessary kit, accessing necessary resources, etc. Include a detailed breakdown in your budget spreadsheet.
Sum up all other costs not covered by the categories above (eg. Visa costs, vaccination costs, etc)
This date should be the date you anticipate starting your first field work trip. This date should be at least 3 months AFTER the application is submitted. 6 months is better to allow enough time for processing so that you can still purchase affordable travel and accommodations.
This is the date by which you anticipate completing your field work. In the case of multiple trips, this should be the expected end date of the last trip.
If your fieldwork involves multiple sites and/or multiple trips to the same site, provide the details here. If you'll just travel to a single site and be based there for the duration of your fieldwork, you can skip this question.
Please outline what the purpose of the trip(s) is and why it is essential to your research project. Please include an itinerary and costs breakdown specifying travel, accommodation, research costs etc. You will not be able to claim for expenses that are not in your approved budget. (Max 500 words)
Ask the supervisor you named above to write a statement of support for your application. This statement should include confirmation of the ways in which the intended activity will contribute to the doctoral research. (Max 500 words).
You should also forward the email from your supervisor containing the text you paste here to firstname.lastname@example.org (include: Overseas Fieldwork Application support statement in the subject field) for confirmation.